Executive Assistant

Website Antony International Solutions, LLC (AIS)

Full Job Description

Summary:

The Executive Assistant reports to the CEO and COO, is in constant communication with AIS staff and is responsible for supporting multiple projects within the Corporate division of AIS, providing direct support to the Corporate Operations Manager, COO, and CEO. In addition, this role provides personal assistant support to the COO and CEO on an everyday basis. This role is ideal for someone who comes from a diverse background comprising both administrative and technical experience, who is an excellent communicator, enjoys multi-tasking and has a strong work ethic. The Executive Assistant is a full time salaried employee position within our organization and works in person at our offices in the Baltimore area Monday through Friday during AIS standard business hours.

Duties:

  • Works closely with Corporate Leadership to support daily business operations providing project and task support
  • Provides office support in person at the home office to include: sending and receiving correspondence related to corporate initiatives, ordering supplies, filing, shipping, inventory, picking up and sorting mail, checking voicemail and Youtube accounts, and scanning documents/receipts.
  • Provides planning and logistical support for events including: Team Week, Fall Tenant Training, Best Practices training and other events as needed to support AIS operations.
  • Provides personal assistance to the COO and CEO in everyday tasks including, but not limited to, calendar management, appointment scheduling, project management, and event planning.

Requirements-

  • Bachelor’s degree working while going to school F/T and a minimum 1-2 years of administrative experience preferably in a startup environment with experience supporting C-level executives.
  • Proven availability to manage multiple calendars with a variety of tasks
  • Fully vaccinated for COVID-19 due to the in person nature of the position
  • Professional communication skills, written and verbal
  • 2 professional references
  • In addition to a 1 page current resume, provide a 1 page letter detailing why you are the best candidate for the position

Character Qualities:

  • Project management mindset (not checklist)
  • Excellent use of time management to see tasks through to completion
  • Outstanding organizational skills
  • High attention to detail
  • Attitude of appreciation
  • Eager to learn
  • Seeking opportunities to become more efficient
  • A “what else can I do to help” attitude
  • Ability to focus and separate personal from professional

As a diverse, female owned, AIS, LLC is proud to be an Equal Opportunity Employer, does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Job Type: Full-time

Schedule:

  • Monday to Friday

COVID-19 considerations:
We are fully vaccinated and require full vaccination.

Ability to commute/relocate:

  • Cockeysville, MD 21030: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor’s (Required)

Experience:

  • start up exposure: 1 year (Preferred)

Work Location: One location

APPLICANT DATA

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APPLICANT’S AUTHORIZATION AND CERTIFICATION

I understand this employment application is not to be construed as a guarantee of employment for a specific time, or as an express or implied contract of employment. I further understand that, should I become employed, my employment with Antony International Solutions, LLC. will be terminable at will either by myself or Antony International Solutions, LLC at any time and for any reason at all. The terms and conditions of employment, including Company policies, procedures and benefits, may be modified at the sole discretion of Antony International Solutions, LLC. or its benefit plan Administration with or without cause, and with or without notice. This certifies that I completed this application, and that all entries on it and information in it are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application. I understand that misrepresentation or omission of information provided in my application or interviews may result in immediate termination of my employment, at any time. I hereby release any and all former employers, references and educational institutions from any liability for releasing information about me

REQUEST FOR INFORMATION

Antony International Solutions, LLC is proud to be an equal opportunity employer and believes all applicants and employees should be treated fairly, consistently, and with dignity and respect. Antony International Solutions, LLC makes employment decisions without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, marital status, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, age, veteran status, gender identity, or any other protected characteristic. To enable us to meet government reporting regulations, Antony International Solutions, LLC requests that you complete the Equal Employment Opportunity Data form on the following page. Additionally, as a matter of company practice, Antony International Solutions, LLC requests that you complete the Veterans 100 Self Identifying form if applicable. Any and all information provided will be used solely for government reporting purposes and will be detached and kept separate from your employee file. Any information that you choose to provide will not be considered by Antony International Solutions, LLC for employment purposes and will be treated as personal and confidential. Your voluntary cooperation is greatly appreciated. We thank you for your support and wish you much success!

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYEE DATA FORM

Important! The employer is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, the employer invites applicants and employees to voluntarily self-identify their race or ethnicity. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual.